Wokingham Canoe Club

Roles and Duties of the Full Committee members (11+4=15)
General Committee (Elected) Members (11)

Chairperson: 1
The Chairperson will preside at all General Meetings of The Club and at all meetings of the General Committee.
The Chairperson will be responsible for co-ordinating and guiding the activities of The Club and maintaining public relations in accordance with its rules and general policy as expressed by the majority of its members.
The Chairperson shall ex officio be a member of any other committee meetings of The Club. The Chairperson, in association with the General Committee Members, will develop a business plan for The Club, which will be presented to the first Open Committee Meeting for discussion and ratification of the General Committee.
The Chairperson shall represent or arrange for the representation of The Club at BCU regional level and at meetings of other organisations.
The Chairperson will be responsible for health and safety.

Secretary: 2
The Secretary will be responsible for the organisation of meetings of the General Committee and of The Club and the recording of minutes relating to such meetings. Other responsibilities include all correspondence relating to the general business of The Club.
The Secretary will receive copies of the minutes relating to the Section Committee meetings.

Treasurer: 3
The Treasurer will be responsible for the collection of all monies and shall keep such records of account as required by the General Meeting.
The Treasurer shall have the power to examine the books of any Section after giving one weeks notice and shall report any discrepancies to the General Committee.
The Treasurer shall audit the records of each section annually and shall produce at the General Meeting balance sheets showing the financial status of each Section and of the general funds accompanied by the Auditor’s report.
The Treasurer must make the General Committee aware of any existing or potential financial or cash flow problems.
Cheques must be signed by 2 signatories.

Membership Secretary: 4
The Membership Secretary will maintain an up to date list of members and issue membership renewals and collect membership and renewal fees, which in turn are to be transferred without delay to the Treasurer.
The Membership Secretary will pass onto the Boson all relevant information in relation to boat storage.
The Membership Secretary will be responsible for the issue of keys / Swipecards and the collection and return of any deposits associated with them.

Public Relations Officer: 5
The Public Relations Officer will be responsible for liaising with the press and for the maintenance of all forms of external publicity (including The Club’s website).

Social Secretary: 6
The Social Secretary shall organise a programme of social events.

Racing Officer: 7
The Racing Officer will co-ordinate any relevant Section Leaders and Co-opted members and be responsible for the development of all forms of racing within The Club. The Racing Officer responsibilities will include the co-ordination of competition entries with Section Leaders, the development of racing coaching resources, the development and implementation of The Club’s Rules of Membership as they apply to racing.

Recreational Officer: 8
The Recreational Officer will co-ordinate any relevant Section Leaders and Co-opted members and be responsible for the development of all forms of recreational paddling (Kayak and Open) within The Club. The Recreational Officer responsibilities will include the development of coaching resources and the development and implementation of The Club’s Rules of Membership as they apply to recreational paddling.

Session Officer: 9
The Session Officer will be responsible for the organisation of the formal Club Wednesday and Sunday sessions and the appointment of the necessary crews to support these formal sessions.

Youth Member: 10
To represent the Junior Members of the Club views and interests.

Health and Safety Officer: 11
The H&S Officer will keep up to date with all aspects of health and safety as they relate to paddle sport and to provide advice and guidance to the General Committee of the Club on these matters.

Co-Opted Members: (4)
Appointed by General Committee:

Bosun: 12
The Bosun is responsible for the implementation of The Club’s Rules of Membership as they apply to facilities hired by The Club and the all items purchased by The Club. The Bosun will liaise with the Membership Secretary and will allocate and maintain an up to date list of spaces available for boat storage by the members and allocate the said spaces. The Bosun will keep an updated list of equipment purchased by The Club and the current condition of such equipment and advise the General Committee of its state.

Events and Trip Organiser: 13
The Events and Trip Organiser shall arrange a programme of canoeing events and activities.

Youth Development Leader: 14
To design and implement an on going programme of Youth development to include BCU initiatives e.g. PaddlePower. This may include liaison with other Youth development organisations. This Officer will be the lead for all aspects of Youth protection in line with the BCU Child Protection Policy.

Constitution allows for 1 more co-opted role if required. 15

Source: Wokingham Canoe Club Constitution Rev 5 11/06

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